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Purchase Ledger Administrator

Purchase Ledger Administrator

Full Time

Leeds LS15 (Thorpe Park)

About the role


  • A key member of the finance team supporting the financial controller and financial accountant in ensuring that accurate financial records are maintained, financial transactions are promptly and accurately processed and that company assets are safeguarded.
  • Work very closely with the team to ensure that all invoices are reconciled to stock receipts to ensure accurate stock valuation and gross margins are reported to the business.
  • Assisting the financial controller in preparing timely and accurate management accounts


  • Working with the team to ensure that all stock is correctly accounted for
  • Reconciling large volumes of stock receipts and invoices
  • Logging invoices on the accounting system and matching to goods received notes where available
  • Ensuring that all invoices and credit notes are correctly logged in a timely manner
  • Ensuring all supplier statements are reconciled to the purchase ledger
  • Ensuring that the supplier credits due spreadsheet is maintained accurately, and all credit notes are received from suppliers on a timely basis
  • Reconcile goods received not invoiced to identify any missing/unmatched stock invoices and work with the purchase ledger team to ensure these are posted and/or matched to the GRN as required
  • Reconcile invoices awaiting credit notes and work with suppliers to ensure that credit notes are obtained for missing and returned stock
  • Preparing stock reporting for the operations team to highlight stock adjustments and movements so that any errors can be identified and corrected in a timely manner
  • Liaising with both warehouse teams and suppliers to resolve any invoicing queries and discrepancies
  • Assisting the team with reporting on stock purchases and purchase prices to report into the purchasing team, ensuring that we are being charged correctly
  • Assisting the financial controller and financial accountant with providing financial information to the business and completing ad-hoc financial and business projects

The ideal person would

  • Have a "Can do" approach with tenacity and strong desire to develop personal skills and experience in a dynamic, commercial environment
  • Have a diligence to ensure work is completed to the highest standard; accurately and efficiently
  • Take full ownership of own role and objectives
  • Be a team player – "hands on, sleeves up" approach
  • Have versatility and flexibility - ability to adapt to changes in agenda and task requirement
  • Be confident in own abilities but prepared to listen to, and learn from, managers and colleagues with more experience
  • Be inquisitive – prepared to question the status quo whilst maintaining respect for the views and decisions of your colleagues


Skills and Qualifications:

  • Good knowledge of Microsoft Excel
  • Experience of working within a finance team
  • Attention to detail in all aspects of role – consistently produces work to the highest standard
  • Able to prioritise work based on deadlines and importance
  • Ability to communicate confidently with people at all levels
  • Strong personal drive
  • Proactive in seeking guidance when working beyond current knowledge or experience
  • An inquisitive approach to all aspects of role and willingness to challenge the status quo
  • A proven problem solver - proactive in identifying issues within area of responsibility, recommending solutions and in implementing agreed recommendations

About us

We're an ambitious company with big plans for the future and we're looking for high calibre individuals to join our team and help us improve healthcare for patients.

As the UK's first and largest online pharmacy, we're a market leader in the pharmacy world. Our aim is to further disrupt the industry for the benefit of patients with leadership that is passionate about building the skills and expertise of our teams- ‘come and join the rocket ship’ - CEO Mark Livingstone

What can we offer

  • Having just moved into a brand new head office at The Springs, Leeds we have an amazing office environment
  • Contributory pension (discounted insurance Aviva*)
  • Employee discount site
  • 25% Discount on staff health and beauty purchases
  • Social events throughout the year
  • Park Life Membership (exclusive offers and discounts for The Springs, Leeds)
  • Free onsite parking and refreshments
  • Cycle to work scheme
  • 25 days annual leave increasing with service, plus bank holidays.

If you think you can deliver then we want to hear from you. Please send your CV quoting Job Reference "Purchase Ledger Administrator" to